Privacy Policy

ALS ODIMS is operated for the Department of Education Region X Alternative Learning System. The responsible DepEd office determines the lawful purposes and means of processing records held in the system.

Privacy inquiries and data-subject requests may be directed to the DepEd Region X ALS Office at [email protected]. Requests may be referred to the appropriate Data Protection Officer, records custodian, Division, or authorized office for verification and action.

The system may process information about ALS learners and examinees, parents or guardians, teachers and personnel, account holders, public forum contributors, public search users, and representatives of approved partner agencies.

Learner records may include identity and demographic details, LRN, birth information, sex, contact and address information, family details, education history, vulnerability or learner-group information, mapping, enrollment, program, attendance, assessment, completion, examination, footprint, and learning-performance records.

Personnel and account records may include name, employee ID, email address, role, organizational assignments, profile and contact information, authentication state, approvals, requests, and actions performed in the system.

Public and partner activity may include Passers Search inputs, public forum submissions, partner-code attempts and usage, report downloads, and the filters or scope used. Technical records may include IP address, browser or device information, timestamps, session identifiers, page and action logs, error details, and security events.

Data is processed to identify and support learners; manage mapping, enrollment, learning delivery, assessment, completion and examinations; monitor ALS outcomes; generate authorized reports; administer CLCs, Districts and Divisions; handle requests; and support official planning and accountability.

Data is also processed to authenticate users, enforce role and partner scope, protect the system, investigate errors and incidents, maintain audit records, provide public information services, operate the community forum, send requested activity reminders, and comply with legal and official requirements.

Processing is carried out as necessary for lawful public functions, legal obligations, official education administration, protection of legitimate interests and rights, and consent where consent is the applicable basis.

ALS ODIMS applies the principles of transparency, legitimate purpose, and proportionality. Only information relevant to an authorized purpose should be collected, accessed, used, or disclosed.

Information may be obtained from learners or guardians, official forms and source documents, authorized teachers and personnel, existing DepEd records, approved imports, assessment and transaction entries, partner-access configuration, public forms, and system-generated technical or audit records.

Authenticated personnel see information according to role, Division, District, CLC, teacher, specialist, school year, and learner responsibility. System Administrators may access broader scopes only for authorized administration or backup work.

Approved partner agencies may receive read-only access only through a valid code and only for its configured agency, learner criteria, report categories, school year, and location scope. Partner access does not authorize onward disclosure.

Information may also be disclosed to authorized DepEd offices, contracted infrastructure or support providers subject to safeguards, and government authorities when required or permitted by law. Government data sharing should follow an appropriate authorization or data-sharing arrangement.

The Passers Search displays a limited match only after all required identity and examination details are supplied; contact information and full learner reference numbers are not displayed publicly.

Public forum questions, optional display names, replies, and reaction counts are intended for public display. Users should not submit confidential or unnecessary personal data. Public announcements, events, and holiday notices do not intentionally publish learner records.

ALS ODIMS uses necessary session and security technologies to maintain sign-in or partner access, protect forms, remember limited interface state, and prevent abuse. Disabling them may prevent protected features from working.

Activity notifications require permission from the browser or operating system. Notification permission may be changed in Android, iOS, macOS, Windows, or browser settings. ALS ODIMS does not require advertising or cross-site tracking cookies to provide its core functions.

Records are retained only for as long as needed for the declared educational, operational, security, audit, records-management, or legal purpose, and according to applicable DepEd and government retention requirements. Different record categories may have different retention periods.

Expired or revoked partner codes stop portal access, but related issuance and access logs may be retained for accountability. When disposal is authorized, personal data should be securely destroyed, erased, or anonymized to prevent unauthorized recovery or further processing.

ALS ODIMS uses role and scope controls, authentication, code expiration and revocation, masked identifiers, request validation, audit logging, and other organizational, physical, and technical safeguards appropriate to the system and the risks involved.

No system can guarantee absolute security. Suspected unauthorized access, disclosure, loss, or misuse should be reported promptly to the appropriate DepEd office or system administrator.

Subject to applicable law and lawful limitations, a data subject may request information about processing, access to personal data, correction of inaccurate data, objection or withdrawal of consent where applicable, erasure or blocking when legally available, data portability when applicable, and the opportunity to lodge a complaint or seek damages.

Identity, authority, record custody, and legal restrictions must be verified before a request is fulfilled. Parents, guardians, authorized representatives, or lawful heirs may be required to provide proof of authority.

ALS records may concern minors and other vulnerable individuals. Their information receives heightened confidentiality and may be accessed or disclosed only for a lawful, necessary, and authorized educational or administrative purpose.

This Policy may be updated when system functions, processing purposes, recipients, retention practices, or legal requirements materially change. The effective date and version identify the current notice.

A data subject may first contact the responsible DepEd office for assistance and may lodge a complaint with the National Privacy Commission when appropriate.